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Title 2 . Administration
Chapter 12 . Public Information
Section 260. Evaluation of proposals

2 AAC 12.260. Evaluation of proposals

(a) The procurement officer, or a procurement evaluation committee consisting of at least three state employees or public officials, shall evaluate proposals. The procurement officer may be one of the members on a procurement evaluation committee.

(b) The evaluation must be based only on the evaluation factors set out in the request for proposals. The relative importance or weighting value of each evaluation factor shall be set out in the request for proposals. Numerical rating systems may be used, but are not required. If a numerical rating system is not used, the procurement officer, or each member of the evaluation committee, as applicable, shall explain his or her ranking determination in writing.

(c) Price must be an evaluation factor unless the services or supplies sought are selected in accordance with AS 36.30.270 (a) and (b). The proposal with the lowest price must receive the highest available rating allocated to price. A proposal that has a higher price than the next lowest must receive a lower rating for price.

(d) For the purposes of evaluating price, the proposed price of an offeror who qualifies as an Alaska bidder under AS 36.30.170 (b) shall be reduced by five percent. All other applicable preferences must be applied.

(e) If a numerical rating system is used, an Alaska offeror's preference of at least 10 percent of the total possible value of the rating system must be assigned to a proposal of an offeror who qualifies as an Alaska bidder under AS 36.30.170 (b).

(f) The following are some additional evaluation factors that may be considered:

(1) the offeror's experience in Alaska performing work similar to that sought in the request for proposals;

(2) the percentage of work that will be performed in Alaska;

(3) the location of the office of the offeror where the work will be performed;

(4) the offeror's past performance, including conformance to specifications and standards of good workmanship, forecasting and containment of costs or prices, history of reasonable and cooperative behavior and overall concern for the interests of the customer, and adherence to contract schedules.

(g) A proposal from an offeror debarred or suspended under AS 36.30.635 - 36.30.655 must be rejected.

(h) Meetings may be held by a procurement evaluation committee to discuss the request for proposals, the evaluation process, the weighting of evaluation factors, and proposals received.

(i) If the evaluation is performed by a procurement evaluation committee, each member shall exercise independent judgment and the vote of one member may not be weighted more than the vote of any other member.

(j) An evaluation may not be based on discrimination due to the race, religion, color, national origin, sex, age, marital status, pregnancy, parenthood, disability, or political affiliation of the offeror. A proposal shall be evaluated to determine whether the offeror responds to the provisions, including goals and financial incentives, established in the request for proposals in order to eliminate and prevent discrimination in state contracting because of race, religion, color, national origin, sex, age, marital status, pregnancy, parenthood, disability, or political affiliation of the offeror.

History: Eff. 1/1/88, Register 104; am 5/16/88, Register 106; am 7/2/88, Register 106; am 3/30/90, Register 113; am 3/27/93, Register 125; am 6/29/95, Register 134; am 11/28/97, Register 144

Authority: AS 36.30.040

AS 36.30.210

AS 36.30.230

AS 36.30.250

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Last modified 7/05/2006